Complaints Procedure

Complaints Procedure
▬ TMS FINANCE LIMITED ▬

Complaints Policy

1. Purpose

TMS Finance Limited is committed to delivering a high standard of service. This policy explains how we handle complaints in a fair, consistent, and timely manner.

 

2. Definition: What is a Complaint?

A complaint is any expression of dissatisfaction regarding our services, employees, contractors, or policies—whether justified or not.

 

3. Who Can Complain?

  • Clients or Customers

  • Contractors, Suppliers, or Partners

  • Members of the Public affected by our work

4. How to Complain

You may submit a complaint through any of the following channels:

5. Complaint Handling Process

  1. Acknowledgement: We will confirm receipt of your complaint within 2 working days.

  2. Investigation: A relevant manager will investigate your complaint thoroughly within 7–10 working days.

  3. Response: We will provide an outcome and propose a resolution based on our findings.

  4. Escalation: If the issue remains unresolved, the complaint will be reviewed by senior management.

6. Confidentiality

All complaints are handled confidentially and in accordance with data protection regulations.

7. Learning and Improvement

We log and review all complaints to identify recurring issues and drive service enhancements. Feedback from complaints is used to improve our processes and overall customer experience.

8. Involving Our Principal Firm

As we are an appointed representative of White Rose Finance Group Limited, you may also contact them directly if you have any questions or feel that your complaint has not been addressed to your satisfaction. White Rose Finance Group Limited can provide additional support or assist in ensuring your concerns are resolved effectively.

Principal Firm Contact Email: compliance@whiterosefinance.com

Principal Firm Contact Phone: 0333 405 1954

9. Escalating Your Complaint

If you are not satisfied with our response, or if eight weeks have passed and your complaint has not been resolved, you have the right to refer your complaint to the Financial Ombudsman Service (FOS). The FOS is an independent organization that helps settle complaints between financial businesses and their customers.

Contact Details for the Financial Ombudsman Service:

Website: www.financial-ombudsman.org.uk

Phone: 0800 023 4567 (free from most landlines) or 0300 123 9123

Address: Financial Ombudsman Service, Exchange Tower, London, E14 9SR